Booking Department Executive
Overview
The Booking Department Executive will be responsible for managing all booking inquiries from table bookers, concierges, coordinating with different venues, tracking client expenses to calculate commissions owed to bookers, and ensuring timely payments.
- This person will be the key contact for all booking-related activities and ensure a seamless communication process between venues and table bookers.
- This person will also actively send and promote all events organized in our venues to our qualified database.
- This person will actively and constantly update the database with various information.
Responsibilities
– Receive and manage all booking inquiries from table bookers.
– Coordinate with venues to confirm booking details such as availability, rates, and special arrangements.
– Track client expenses and accurately calculate commissions owed to the table bookers.
– Follow up on all payments, ensuring that clients and bookers are invoiced and paid in a timely manner.
– Maintain detailed records of bookings, client expenses, and commissions using appropriate systems.
– Negotiate terms and agreements with venues and ensure contracts are fulfilled.
– Provide regular financial and performance reports to management.
– Build and maintain relationships with venues, table bookers, concierges, and clients to ensure high satisfaction.
– Update and maintain proper qualified databases.
NOTE : Prepare small pdf presentations of events to be sent to contacts.